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Proceedings | City of Hot Springs Jan 2, 2018

Proceedings

Unofficial Minutes of the Regular Meeting of the 

Common Council Of The City Of Hot Springs

January 2, 2018

A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on January 2, 2018 at 7:00 p.m. at the Mueller Civic Center with Mayor George Kotti presiding

Members Present: Harlene Cain, Georgia Holmes, Martin Meyer, Bob Nelson, Ron Richards, Carolann Schwarzenbach, Schuyler Wetzel (by phone) and Sam Powers

Staff Present: Finance Officer Misty Summers-Walton, City Administrator Kim Barbieri, MCC Staff Chris Kattke and Karl Bochert, Golf Course Superintendent Jason Happe, Evans Plunge Mineral Springs Facility Director Kris Hansen

All actions recorded in these minutes were by unanimous vote unless otherwise stated

Agenda: Moved by Schwarzenbach, seconded by Richards, to approve the agenda 

Minutes: Moved by Holmes, seconded by Powers, to approve December 18, 2017 regular council meeting minutes, Holmes noted a typo on the 3rd page to be corrected

Claims: Moved by Schwarzenbach, seconded by Holmes, to approve bills in between of $119,317.42

Bills In Between: 1/2/2018: City of Hot Springs, $19,115.69, General Payroll; City of Hot Springs, $5,383.35, Golf Payroll; City of Hot Springs, $8,930.45, Water Payroll; City of Hot Springs, $6,252.22, Sewer Payroll; City of Hot Springs, $10,290.47, Evans Plunge Payroll; City of Hot Springs, $15,790.05, Payroll Deductions; City of Hot Springs, $2,816.37, Council Payroll; City of Hot Springs, $682.26, Council Payroll Deduction ;Wellmark BC/BS, $23,385.38, Premium; AFLAC, $1,181.10, Premium; Avesis, $198.38, Premium; Delta Dental, $1,175.74, Premium; Dearborn National Life, $126.40, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $350.00, Garnishment; Wyoming Child Support Enforcement, $600.00, Garnishment; Office of Child Support Enforcement, $142.57, Garnishment; Black Hills Energy, $13,052.58, Utilities; Theresa Maas, $247.20, Police Dept Janitorial; United Way, $120.00, Quarterly Employee Contributions; Credit Collection Bureau, $48.10, Water Collection Fees; Oriental Trading Co (Library), $78.93, Story & Front Desk Supplies; Shopko (Library), $41.95, Xmas Cards, Xmas Wrap; BH Special Services (Library), $730.00, Janitorial; Ace Hardware (Library), $3.23, Hobby Knife Blades; G & R Controls (Library), $825.00, Repair Heat Pump Womens Bathroom In-floor Heat; Western States Fire Protection (Library), $250.00, Annual Fire Sprinkler Inspection; TOTAL: $119,317.42 

Moved by Nelson, seconded by Schwarzenbach, to approve current claims of $52,046.21 and 2017 Accounts Payable Claims of $58,407.84

Current Claims & 2017 Accounts Payable Claims: 1/2/2018: Ace Hardware, $496.014, Fuse Cartridges; Advanced, $5,205.28, Screw Press Sludge Install; Alsco, $89.15, Towels, Mops, Rugs; American Water, $315.00, Awwa 2018 Membership Dues; Austin Chaffin, $254.59, Fuel Reimbursement - Travel; Automationdirect.Co, $2,624.00, 2 Marahton Blue Chip Xri; Black Hills Energy, $9,613.25, Monthly Charges 11/20 To; Brosz Engineering, $4,025.00, Jennings Bridge Design &; Chamber Of Commerce, $4,114.06, 80% Lld From Period 12/1-; Core & Main Lp, $4,724.75, Sensus Annual Support; Credit Collections, $500.00, Cancel Fee Maciejewski Debt; Dawn Or Nick Mayhew, $12.07, Water Deposit #551.22; Fall River Auto, $616.84, Fuel Pump (06 Dodge); G & R Controls, $1,343.50, Diagnose & Repair; Gideon Brunner Or, $34.10, Water Deposit #110.75; Lighting, $530.88, Dec Monthly Maintenance; Marco Technologies, $43.32, Printer Contract Dec; Mark Weitzel, $137.06, Water Deposit #13084; Moyle Petroleum Co, $4,410.54, Gas, Diesel; Murphy Petroleum, $80.00, 100 Gal Waste Oil Disposal; Northwest Pipe, $131.57, 2 Pvc Backwater Valves &; Plumbing Heating &, $267.75, Shop Heater Repair; Rapid City Journal, $475.68, Ordinance 1185 Chp 33-A, HS; Rasmussen, $10,202.04, Progressive Invoice #1; Robert Sharp &, $360.00, 2018 Annual Website Hosting; S. D. Airport, $25.00, 2018 Membership Dues; SD Assoc Of Code, $40.00, 2018 Membership Dues; South Dakota, $50.00, 2018 Membership Dues; SD City Management, $150.00, 2018 Membership Dues Kim; SD Dept. Of, $50.00, 2018 Annual Fee Discharge; S. D. Govt. Fin., $70.00, 2018 Membership Dues (M.; South Dakota, $2,628.01, 2018 Annual Municipal; SD Municipal Street, $35.00, 2018 Membership Dues; SD Police Chiefs, $100.20, 2018 Membership Dues; SD Governmental, $25.00, 2018 Membership Dues K.; SDML Workers’, $46,053.00, 2018 Renewal Billing; Servall; $49.72; Towels 12/19 & 12/26/17; Shopko; $91.4214 Ice Gel Packs, 1 Bag Ice; Short Elliott; $8,391.58; Hs Airport Master Plan; Southern Hills; $1,943.86; 688.75 Sq Ft Vinyl Plank &; Sturdevants Auto; $128.86; Fuel Valve; Zachariah Or Megan; $15.96; Water Deposit #14708; Total: $110,454.05

Moved by Schwarzenbach, seconded by Powers, to approve the Wells Fargo Credit Card claims of $4,594.34

Wells Fargo Credit Card Claims: 1/2/2018: UPS Store, Shipping Charges Lab Samples After Spill Into Fall River, $208.28; Amazon, Trolley For Hoist, $95.00; Amazon, Hoist Chains, $307.25; Stamps.Com, Svc Charge 11/18 To 12/17/17 & Insurance Purchase, $32.91; Stamps.Com, Postage Purchased, $450.00; Heartsmart.Com, Phillips Heart Start Frx Acd Value Pkg, $1,559.00; Amazon, 4 High Velocity Floor Fans, $191.96; Mailchimp, 501-1000 Subscribers Internet Adv, $15.00; Mailchimp, 1001-1500 Subscribers Internet Adv, $20.00; Amazon, 17 Books, $192.35; Office Depot, Clasp Envelops, Desk Calendar, Flash Drive, Pens, Cd Sleeves, File Folders, File Pockets, Highlighers, Binder Clips, $209.20; Office Depot, Paid Stamp, $6.16; Office Depot, Copy Paper, $83.97; Office Depot, Copy Paper, $27.99; Office Depot, Notary Seal, 4 Envelope Moistener, Ink Stamp, $34.94; Office Depot, Postit Notes, 2 Tape, $74.74; Office Depot, 2 Pk Black Ink Cartridge, $65.98; Office Depot - Message Stamp, $6.99; Amazon, Electric Typewriter, $169.50; Amazon, Thermal Laminating Pouches, $52.99; Amazon, Office Chair, $116.59; Amazon, 2 Kwik Safety 3D Ring Harness & Accessories, $230.24; USPO, International Postage, $1.15; Facebook, Nov 2017 Promoting Local Business, $92.40; Facebook, Nov 2017 Promoting Local Business Instagram, $32.07; Indeed, Advertising Nov 2017, $304.10; Facebook, Advertising Bk Hills Gold, Bison Wear Sale, $10.00; Office Depot, 2 Pk Glossy Art Tape, $3.58; Totals: $4,594.34

10100 Wells Fargo

101 General Fund: $2,068.88

604 Waste Water Fund: $610.53

620 Golf Course: $20.00

621 Evans Plunge: $1,894.93

$4,594.34

Communications from the Public: Brett Nachtigall, Publisher of the new Fall River County Herald spoke to the Council about their interest in becoming the official newspaper of the City

George Ledbetter spoke on behalf of the Hot Springs Star and Lee Enterprises expressing their desire to remain the official newspaper of the City

Miser Award Presentation: Mayor Kotti presented Jason Happe with the new City Miser Award, The Mayor created this award to recognize annually, one employee, for their consistent and ongoing efforts to be the best steward of the dollars entrusted to them. It is also an effort to relay to the citizens of Hot Springs that we have employees who are working hard to save taxpayer dollars

Personnel: Moved by Schwarzenbach, seconded by Nelson, to approve the following personnel (a-h); Barb Benson, Finance Office, .5% longevity (+COLA) to $17.15 effective 1/1/18, Lori Sherrard, Cemetery, 5% longevity(+COLA)to $16.06 effective 1/1/18, Jason Happe, SHGC, .5% longevity (+COLA)to $23.84 effective 1/1/18, Kathi Jirsa, SHGC, .5% longevity(+COLA) to $16.18 effective 1/1/18, Jonathan Wishard, ACO, 95% TOS increase (+COLA) to $13.16 effective 1/1/18, Don Thurlow, Class 1 Maintenance Operator 2 yr. anniversary (+ min. wage increase) to $9.35 effective 1/11/2018, Andrew Christofano, EPMS Lifeguard, $8.90/hr. effective 12/17/17, Chason Christopherson, EPMS Lifeguard last day 12/30/17

Committee Reports: Committee reports were heard from; Administrative and Finance: Carolann Schwarzenbach, Airport Advisory Committee: Georgia Holmes, Custer/Fall River Regional Waste Management District: Ron Richards, Downtown Historic Preservation Commission: Carolann Schwarzenbach, Evans Plunge Advisory Committee: Schuyler Wetzel, Parks, Recreation, Beautification and Cultural Development: Martin Meyer, Planning and Zoning Commission: Harlene Cain, Public Safety: Bob Nelson, Public Works: Bob Nelson, Southern Hills Economic Development: Georgia Holmes and Martin Meyer, Southern Hills Golf Course Advisory Committee: Schuyler Wetzel, Volunteer Fire Department: Ron Richards, Comprehensive Plan Coordinator: Sam Powers

Resolution: Moved by Holmes, seconded by Nelson, to approve Resolution 2018-1: 2018 Salary/Wage Resolution

Resolution 2018-01

2018 Salary/Wage Resolution

BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota, in accordance with South Dakota Codified Law 6-1-10, to adopt the following wage scale for the City of Hot Springs effective January 1, 2018:

Position Top Of Scale Current Wage

City Administrator $27.50

*Kim Barbieri $26.43

Public Works Engineer $32.65

*Tracy Bastian $41.29

Development Coordinator $25.48

Position Currently Vacant

Finance Officer $24.19

Misty Summers-Walton $24.51

Assistant Finance Officer $19.19

Karen Bingley $18.26

Administrative Assistant $14.19

Mary Hardy-City Hall $16.21

Barb Benson-Utility Billing Clerk $17.15

Trudy Dibble-Police Dept $16.92

City Hall Custodian-Pt $9.70

Maxine Ostrem $11.72

Library Director $19.54

Dawn Johnson $19.36

Asst. Library Director $14.33

Amylee Caffee $14.41

Library Clerks $12.69

Amanda Jensen $11.71

Rachel Davila $12.86

Mueller Center Bldg. Maint $14.19

Christopher Kattke $15.73

Mueller Center Custodian-Pt $9.70

Karl Bochert $9.70

Airport Manager $14.73

Edward Jensen $15.53

Water Foreman $15.69

Shaun Hylle $23.45

Wastewater Foreman $15.69

Cole Richards $24.29

Water/Wastewater Maintenance $13.69 

Gordon Wempen $20.22

Mike Parmley $22.34

Tadd Harder $15.96

Pete Miles $13.26

Police Chief $26.18

*Michael Close $26.46

Police Captain $21.60

William Wainman $22.40

Police Officers-Certified $19.60

Jeremy Herrberg $18.64

Alex Buccholz $15.98

Zach Schafer $18.64

Jennifer Winscot $15.98

Police Officers-Uncertified $13.94

Austin Chaffin $14.24

Animal Control Officer $13.01

*Jonathan Wishard $13.16

City Maintenance Foreman $22.46

Billy Morrow $23.60

City Fleet Mechanic $17.90

Steve Alexander $18.88

Class III Mainten./Operators $16.90

Kurt Seegrist $17.87

Bart Sieg $18.78

Derald Bledsoe $16.18

Class II Mainten./Operators $14.90

Lori Sherrard $16.06

James Lively $15.85

Class I Mainten./Operators $8.85

Mike Deboer-Perm Pt $9.15

Donald Thurlow-Perm Pt $9.10

Evans Plunge Mineral Springs

*Kris Hanson-Facility Director $19.77 $18.79

*Bohden Balgheim-Aquatics Dir $17.85 $17.04

Tom Naasz-Bldg Maintenance $16.90 $17.79

EPMS Lifeguards-Pt

Abrianne Baca $9.10

Chason Christopherson $9.35

David Cook $8.85

Kyle Holcomb $9.10

Kathy Hren $8.85

Sarah Lane $9.35

Tyler Owens $9.10

Landon Parmley $9.10

EPMS Head Lifeguard-Pt

Christopher Collins $9.60

EPMS Front Desk-Pt

Amber Barbieri $8.85

Jacqueline Henck $8.85

Bobbie Herrington $9.35

Kim Kotti $8.85

Sadell Neuhardt $8.85

Sarah Skinner $8.85

EPMS Custodian-Pt $9.70

Colin Entwisle $9.70

Matthew Gold $9.70

Bert Rooks $9.70

EPMS Instructors-Pt $8.85

Martha Knutson-Water Aerobics $8.85

Kimberly Pannill $8.85

Southern Hills Golf Course

*Jason Happe-Superintendent $22.69 $23.84

*Josh Preim-Equipment Mgr $17.79 $16.10

SHGC Pro Shop

*Kathi Jirsa-Manager $15.14 $16.18

SHGC Clubhouse Attendant-Pt $9.10

William Christianson $9.60

Jamie Mahaffy $9.10

Joann Walker $9.10

SHGC Custodian-Pt $9.70

Nicole Willard $10.00

* indicates salaried employee

Full time employees- Beginning wage is typically 80% of the wage scale, and wages increase each anniversary, to 86%, 91%, 95%, 98% and 100% at the end of each of the first five years respectively. At the end of the 5th year, or upon reaching top of scale the wage will increase 0.5% for each additional year of service (longevity).

Part time and seasonal positions receive an increase of 25¢ hourly longevity each year for up to a maximum of four years, with the exception of the EPMS instructors.

Dated January 2, 2018

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton, Finance Officer

Moved by Schwarzenbach, seconded by Nelson, to approve Resolution 2018-2: 2018 Designation of Depositories and Official Newspaper

Resolution 2018-2

2018 Designation of Depositories and Official Newspaper

BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota, a Municipality of the State of South Dakota, that Bank of the West, First Interstate Bank, and Wells Fargo Bank, all located in Hot Springs, South Dakota, are hereby designated as depositories for the municipal funds of the City of Hot Springs, South Dakota.

BE IT FURTHER RESOLVED by the Common Council of the City of Hot Springs, South Dakota, a municipality of the State of South Dakota, that the Fall River County Herald is the official newspaper for the City for the year 2018.

Dated January 2, 2018.

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton, Finance Officer

Moved by Holmes, seconded by Powers, to approve Resolution 2018-3: 2018 Part Time Rates Resolution (2)

Resolution 2018-3

A Resolution to Establish 2018 Part-Time/Seasonal 

Hourly Pay Rates

BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota to adopt the following wages for part-time/seasonal employees for 2018:

General Laborer (EPMS Slide Dispatch, Maintenance Class I, SHGC Laborers & Equipment Operator)

Starting Wage: $8.85/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Evans Plunge Mineral Springs Lifeguards

Lifeguard Starting Wage: $9.25/hr.

Head Lifeguard Starting Wage: $9.75/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Custodian (Evans Plunge Mineral Springs, Southern Hills Golf Course, Mueller Civic Center Event Staff/Custodian and City Hall Custodian)

Starting Wage $9.70/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Southern Hills Golf Course Clubhouse Attendant/Evans Plunge Mineral Springs front desk/gift shop

Starting Wage: $9.10/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Southern Hills Golf Course Clubhouse Maintenance/Golf Cart Mechanic

Starting Wage: $9.80/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Summer Recreation Instructor

Starting Wage: $10.15/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Summer Recreation Assistant Instructor

Starting Wage: $8.85/hr.

Increase of 25¢ hourly longevity for up to a maximum of four years

Dated this 2nd day of January, 2018

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton, Finance Officer

Comments were heard from Council Members Schwarzenbach, Nelson, Holmes, and Wetzel as well as Mayor Kotti, City Administrator Barbieri and Finance Officer Walton. Holmes, Nelson, Meyer, Cain, Powers and Richards voted in favor, Schwarzenbach and Wetzel opposed

New Business: Moved by Holmes, seconded by Schwarzenbach, to set 2018 election date as June 5th and to combine our municipal election with the school and the county

Moved by Schwarzenbach, seconded by Powers, to approve the following parades for 2018; Miss South Dakota Parade, 4th of July Parade, Freedom Ride Parade, HSHS Homecoming Parade, December Parade of Lights

Moved by Schwarzenbach, seconded by Meyers, to approve contract 2018-1 between the City of Hot Springs and Barnyard Veterinary Service for kennel services

Moved by Nelson, seconded by Schwarzenbach, to approve contract 2018-2 between the City of Hot Springs and Theresa Maas for Police department cleaning services

Moved by Schwarzenbach, seconded by Richards, to approve 2018-3 Billboard Lease for Evans Plunge Mineral Springs and Southern Hills Golf Course with Roadside Outdoor Advertising

Moved by Holmes, seconded by Meyer, to approve 2018-4 Billboard lease for Evans Plunge Mineral Springs and Scott Phillips

Moved by Powers, seconded by Nelson, to require all city council email correspondence to be done using the hs-sd.org email addresses

Moved by Holmes, seconded by Schwarzenbach, to authorize finance officer to restrict $450,000 in the Water Fund (602) and $600,000 in the Waste Water Fund (604) for projected infrastructure improvements to coincide with 2021 Road Reconstruction project

Finance Officer Report: Reviewed financial reports noting they are only through the 28th of December and do not reflect true year-end totals, as the City uses a modified accrual basis for accounting, which requires recognition of both revenue due to us yet not received and expenses incurred but not yet paid in the accurate year. Recognized the efforts of City staff to, once again, end the year near or past targets for revenue projections and below targets for expense projections. Summarized the results of the City surplus auction sharing that the total sales of the online only auction exceeded $95k, reminded council once again of the upcoming legislative rib dinner and municipal government day at the legislature in Pierre on the 6th and 7th of February and shared that the approved 2018 donations will be paid out of the next batch of current claims for the Boys and Girls Club, Prairie Hills Transit, The Senior Meals Program and the Hot Springs Senior Citizens Center

City Administrator Report: If you haven’t seen it yet, go to City’s Facebook page and view the video Justin Gausman produced called “Merry Christmas from Hot Springs”. It is by far the most highly rated and most viewed item ever on our page and garnered over 410 likes and over 70 comments – it will make you proud of our town. Last week’s department head meeting had every department head review 5 goals that they wanted to accomplish in 2018. I am in the process of writing them down so we can measure them throughout the year. The list can be shared with the council. We are also beginning to prepare for the budget season now in order to give the Council real data to make good decisions

Mayor Report: The selection committee for the Development Coordinator position is in the process of reviewing the 31 applications the city received for the position. It appears there are several highly qualified applicants whose qualifications will be reviewed in detail. Based on the hiring committee’s recommendations, the Council will have the final approval for hiring the Development Coordinator. Thanked city crews for their efforts in removing snow during the past storms but will ask the City Administrator if the crews can put a higher priority on the parking lots for city facilities, such as Evans Plunge, the Library, and the Mueller Center. Thanked the Council for approving the plan to provide lots for “workforce housing”, noting the City is being watched by other communities across the state because of the concrete actions being taken to make workforce housing available to its residents; his only concern was that more progress could not be made more quickly. Reported that the holiday season brought out the best in the residents of Hot Springs and that, for example, he was aware of anonymous donors who contributed to the needs of some of the poor in our community by paying utility bills. He reminded everyone what a privilege and honor it is to live in a community like Hot Springs

Adjournment” Being no further business to come before the Council, moved by Schwarzenbach, seconded by Meyers, to adjourn at 8:13 p.m. 

Approved: 

George Kotti, Mayor

Attest:

Misty Summers-Walton, Finance Officer

Published once at the total approximate cost of $301.77

Published: January 11, 2018

Fall River County Herald

EDGEMONT OFFICE: PO Box 660 Edgemont, SD  57735-0660   |   605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St. Hot Springs, SD 57747 | 605.745.3930
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