Town of Oelrichs Proceedings - October 8, 2019

Proceedings

Unapproved Minutes
Town Of Oelrichs
Regular Meeting
October 8, 2019 - 7:00 p.m.
The regular meeting of the Town of Oelrichs was called to order at 7:00 p.m.
Attendance to the flag was pledged.
Board Present: Joseph Messinio and Anita Cope
Board Absent: Mike Carson
Staff Present: Valarie Graf, Susan Hamilton, Roy Merdanian III, and Dale Ruhoff
Guests Present: Joyce Chord, Eric L. Forney, Jessica Hamar, Pat Logue, Lynn McLaughlin, Katie Merdanian, Donna Pence, Randy Pence, and Jim Windham.
Public Comment: Concerns were brought up about the purported 2 percent sales tax.
L. McLaughlin gave a run down on plans and events scheduled by the Make Oelrichs Beautiful (MOB) Committee. October 30 – Prize awarded for the best Halloween decorated house; December 7 – Bring your own ornament to decorate the Community Christmas Tree in City Park, plus a ceremonial lighting of the tree; date TBD – Prize awarded for the best Christmas decorated house; April 11 – Kids Easter egg hunt in the City Park; around Memorial Day – Hamburger/Hot Dog picnic in the park; July 25th – 2nd Annual Butte Festival; and other plans include scheduling a car show, the building of a stage in the park to bring events, and a nice permanent park bench for the park. Watch the Oelrichs, South Dakota Face Book page (the one with the Water Tower) for updates and schedules.
Plans were shared for a new construction business coming to the town of Oelrichs.
Approval of Agenda: J.Messinio made a motion to accept the Agenda with the following changes: Delete Ordinance Compliance as they are scheduling a meeting soon, Dedicated laptop for Water Department is on hold, Report of Pre-Disaster Mitigation (PDM) Plan Meeting as J. Messinio was unable to attend, and 2020 Budget as it has already received Board approval and no further action is needed, A. Cope seconded. Motion was carried.
Approval of Minutes: A motion was made by A. Cope to approve the September 8, 2019, meeting minutes, seconded by J. Messinio. Motion carried.
Pay Claims: J. Messinio made a motion to pay the following claims totaling $108,229.48, A. Cope seconded. Motion carried: GENERAL - Builders First Source, $23.96, Spray Paint/Marking Spray; Dottie Messinio, $76.43, Vacuum for CC – Reimburse; Fall River County Weed & Pest Board, $253.26, Mosquito Application; J&D Precast, Inc., $300.00, CC Parking Lot Stops; James Ginsbach, $336.60, 3 hrs Blade per bid; Mike Schommer, $375.00, Mowing; Nelson’s Oil and Gas, $23.00, No Discount Last Bill; South Dakota Public Assurance Alliance, $2,864.26, Insurance Coverage; Hot Springs Ace Hardware, $5.99, Plumbing Supplies; SD One Call, $22.05, Services; Roy Merdanian III, $299.68, Wages - Public Works; Black Hills Electric Cooperative, $594.60, City Electricity; Sue Hunt, $67.50, Cleaning of CC. WATER - Dale Ruhoff, $99.95, Replacement of Coil for Detector; SPN, $3,750.00, Invoice Payment; Color Dynamics, $70,605.00, Final Payment - Water Tower; Quinn Construction, $27,036.00, Draw #5; Anita Cope, $28.25, Certified Mailing – Reimburse; Builders First Source, $79.99, 4x100 Drain Perf – French; Fall River Water User’s District, $326.77, Water Usage; James Ginsbach, $367.32, French Drain; Hot Springs Ace Hardware, $29.58, Weed block & PVC; Dale Ruhoff, $80.73, Wages – Water; Roy Merdanian III, $510.20, Wages – Water; Black Hills Electric Cooperative, $44.86, Water Electricity; Town of Oelrichs, $28.50, CC Water Bill.
Water Report: Water Superintendent gave a recap and update on the current water improvements and the issues that surround completing this project. A. Cope made a motion to accept the Water Report, J. Messinio seconded. Motion carried.
Public Works Report: The drain and rock work has been completed in the front of the Community Center. Six parking blocks have been purchased and placed in this area. They have not been set permanently with rebar just in case there are concerns/suggestions about placement. J. Messinio made a motion to accept Public Works Report, A. Cope seconded. Motion carried.
Treasurer’s Report: General checking beginning balance $9,412.40; credits $2,252.00; debits $940.86, ending balance $8,100.49.
Water fund checking beginning balance $51,520.00, credits $103,306.12, debits $109,346.84, ending balance $45,479.28.
Maintenance checking beginning balance $14,111.50; credits $100.35; debits $0, ending balance $14,211.85.
Money Market savings beginning balance $27,777.61; credits $.68; debits $0, Ending Balance $27,778.29.
Water Deposit beginning balance $5,059.56; credits $.12; debits $0, ending balance $5,059.68.
Water Fund savings beginning balance $11,880.82; credits $350.30; debits $.0, ending balance $12,231.12.
Water Reserve beginning balance $8,667.11; credits $.21; debits $0, ending balance $8,667.32.
A. Cope moved to approve the Treasurer’s Report, J. Messinio seconded. Motion carried.
Town Clerk’s Report: Town mail and correspondence was shared. A motion was made by A. Cope to approve the Town Clerk’s Report, J. Messinio seconded.  Motion carried.
Old Business: DENR Grant/Loan Update – A motion was made by A. Cope to give SPN Engineer, Camden Hofer, permission to extend the contract; relocate two meter pits; purchase locator and locate four valves on Main Street making sure they are operational; rent dumpster for removal of rubble near old water building; have an open motion to pay water renovation bills on arrival; and purchase insulation for cold storage portion of new water building, J. Messinio seconded the motion. Motion carried.
Residents are pre-warned that water for the entire town will probably have to be shut down in the near future for 4-6 hours but that a week’s advance notice will be given to customers.
Ordinance Compliance Committee – They will be meeting soon to discuss next steps in the clean-up process.
New Business: 2020 Liquor & Wine Renewals – Set the 2020 Liquor & Wine License hearing for November 12, 2019, at 7:30 p.m. at the Oelrichs Community Center.
Meeting has been set with Safety Benefits, Inc, as a condition to SDPAA coverage, has been set for Monday, October 14, 2019, at 3:00 p.m. at the Oelrichs Community Center.
Dumpster Rental – See above motion.
USDA Compliance Review Report – Review was held Monday, October 7, 2019, at 3:00 p.m. at the Oelrichs Community Center. Per USDA Loan Specialist, the Town of Oelrichs Water System is in compliance.
Replacement of Coil to Metal Detector - Motion was made by A. Cope to reimburse owner for broken coil on metal detector in the amount of $99.95, J. Messinio seconded. Motion carried.
Class Action Notice Re: National Opiate Litigation - A. Cope made a motion to exclude the Town of Oelrichs from this class action lawsuit, J. Messinio seconded. Motion carried.
Executive Session: Motion was made by A. Cope to enter Executive Session at 9:00 p.m. Seconded by J. Messinio. Motion carried. Return to Regular Session at 9:06 p.m. No action was taken.
Adjournment: A. Cope made a motion to adjourn at 9:07 p.m., J. Messinio seconded. Motion carried.
The next Regular Meeting of the Oelrichs Town Board will be November 12, 2019, at 7:00 p.m. at the Oelrichs Community Center.
Attest
/s/Valarie J. Graf
Valarie J. Graf, Town Clerk
Published once at the total approximate cost of $86.94
Published: Oct. 24, 2019

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