PROCEEDINGS: Custer/FR Regional Waste Management

Proceedings

Custer-Fall River Regional Waste Management District

Box 11 28470 Lookout Road

Edgemont, SD 57735

The July 12, 2018 meeting of the Custer Fall River Regional Waste Management District was called to order at 7:05 p.m. by Chairman Larry Livingston at the Mueller Center in Hot Springs.

Present were Livingston, Nabholz, Richards, Dibble, Andersen, 

Absent were Maciejewski, Bies, Kizer and O’Connell.

All motions were approved unanimously unless otherwise noted.

Motion by Nabholz, 2nd by Dibble to approve the agenda with the addition of audit added. No conflicts of interest were noted.

Motion by Andersen, 2nd by Nabholz to approve the minutes of the May meeting.

Motion by Andersen, 2nd by Dibble to approve the treasurer’s report as presented

Bills Outstanding

Board mileage and compensation, $650.00 (EST.); Transfer Out, $14,200.00; Verizon, $79.30; Total Bills due, $14,929.30

Landfill fees for May 10-July 10, 2018, $79,077.92

Landfill Fees for May 10- July 10, 2017, $107,228.14

Balances

1st Interstate Checking, $187,829.72; 1st Interstate Bank money mkt, $248,123.81; Black Hills Credit Union svgs, $60.06; Black Hills Credit Union, $103,763.34; Dacotah Bank CD #1, $101,104.01(matures 1/17/2020 1.00% apy); Dacotah Bank CD #2, $101,205.34 (matures 1/20/2021 1.40% apy); Dacotah Bank CD #3, $100,000.00 (matures 1/20/2019 1% apy)

Total District Funds Available $842,086.28

Expenses by Vendors

Barker Concrete and Construction, $18,710.91; Black Hills Power and Light, $220.69; Boyds Drug, $60.00; Butler Cat, $74.94; City of Edgemont, $158.60; Fall River County Herald, $299.90; FMG, $4,110.40; Harland Checks, $58.43; Hi-D-Way Oil & Gas, $4,315.14; Linda Mines, $1,835.70; Polaris of Chadron, $115.03; Ranchers Feed and Supply, $2,800.87; SD Dept of Revenue, $3,567.98; Verizon, $144.56; WSP, $6,793.00; Total 43,275.15

Financial Assurance funds held by resolution or set aside for closure and post closure

Black Hills Credit CD $167,112.28 (2.55% 8 yr. 2025) (DENR)

1st Interstate Bank CD $111,900.78 (.4% - 36 mo. 2/18/2019) (DENR)

1st Interstate Bank CD $111,375.00 (1.25% 5yr 3/10/2022) (DENR) 

Dacotah Gold Money Market $69,508.74

Total Funds DENR $459,896.80

Adjusted total accrued liability for 2017 $403,429.00

Projected total accrued liability for 2018 $444,155.00

Information other than financials

Tonnage

May 2018: 794.96 tons; June 2018: 836.16 tons

May 2017: 873.18 tons; June 2017: 960.43 tons

Total 2018: 3622.88 tons; Total 2017: 4201.71 tons

We are 585.83 tons behind

Rubble: 2018 YTD - 644.57 tons; 2017 YTD - 1176.38 tons

Board was informed that the years 2016/2017 are to be audited this year and Independent Audit Services will be contacted.

FMG was present. Report from WSP was received. DENR agreed with continuing the present monitoring program. Well #1 has been officially abandoned. Motion by Nabholz 2nd by Dibble to allow Livingston to sign the abandonment form. There was some solid waste outside the liner but it has been pushed back and a barrier will be built to prevent this in the future.

Barker Concrete and Construction representative was present to address the daily landfill operations.

The tire collection went well in May and more tires will be collected in October. It was suggested that the October collection be advertised in the Custer paper as well as the Fall River County Herald.

Motion by Nabholz, 2nd by Andersen to obtain sealed bids for the surplus loader at the landfill. Bid to be advertised in the Fall River County Herald, the Custer County Chronicle, on several websites and will be opened at the September meeting.

ANNUAL MEETING BUSINESS

Motion by Richards, 2nd by Dibble to re-elect the current officers:

Larry Livingston------Chairman

Terry Kizer-------------Vice-Chairman

Dee Andersen----------Secretary-Treasurer

Motion by Nabholz, 2nd by Dibble to appoint Linda Mines as Deputy Secretary-Treasurer and set compensation at $1100 per month.

Motion by Dibble, 2nd by Richards to have compensation for board remain at $50 per meeting and .50 per mile (minus social security and Medicare taxes).

Motion by Nabholz, 2nd by Andersen to designate the Fall River County Herald as the official newspaper of the district.

Motion by Dibble, 2nd by Richards to designate First Interstate Bank, Black Hills Federal Credit Union and Dacotah Bank as depositories for district funds.

Motion by Dibble 2nd by Nabholz to continue the use of a single signature on all checks under $50,000.

Board Compensation 67.41

Board Compensation 68.34

Board Compensation 64.64

Board Compensation 46.17

Board Compensation 46.17

Board Compensation 58.64

Board Compensation 96.96

Deposit landfill Fees 342.75

Deposit landfill Fees 747.56

Telephone 73.15

Deposit landfill Fees 286.41

fuel 1,432.96

RETURNED CHECK 15.07

Deposit landfill Fees 13,207.85

Deposit landfill Fees 718.04

Deposit landfill Fees 1,294.96

Funds Transfer 1st Interstate Money Market 14,200.00

Deposit landfill Fees 1,498.96

Deposit landfill Fees 65.21

Deposit landfill Fees 152.08

Management fees 8,600.00

Gas and Electric 141.50

bookkeeping 917.85

Deposit landfill Fees 664.41

Deposit landfill Fees 610.62

stamps office expenses 60.00

Equipment Repairs 115.03

landfill Fees 296.15

Equipment Repairs 74.94

Environmental monitoring 6,793.00

Water 79.30

Printing and Reproduction 274.90

Deposit landfill Fees 518.66

Deposit landfill Fees 310.98

Deposit landfill Fees 696.94

Telephone 71.41

Deposit landfill Fees 15,668.58

Deposit landfill Fees 3,452.61

Deposit landfill Fees 2,526.26

-SPLIT- 2,029.00

fuel 1,558.69

road repair Maintainence and repair 1,210.96

941 2nd quarter Payroll Expenses 873.21

Deposit landfill Fees 253.38

Deposit landfill Fees 205.80

-SPLIT- 1,447.92

Deposit landfill Fees 325.48

Deposit landfill Fees 665.05

office expenses 58.43

weather station Miscellaneous 299.95

Deposit landfill Fees 205.27

Deposit landfill Fees 187.30

Funds Transfer 1st Interstate Money Market 14,200.00

Deposit landfill Fees 19,914.30

Deposit landfill Fees 164.93

Deposit landfill Fees 383.69

Gas and Electric 79.19

Management fees 8,600.00

bookkeeping 917.85

Printing and Reproduction 25.00

Deposit landfill Fees 482.79

fuel 1,323.49

Water 79.30

Deposit landfill Fees 592.79

Deposit landfill Fees 344.08

-SPLIT- 2,090.40

Deposit landfill Fees 102.40

Deposit landfill Fees 316.38

tonnage May/June Fees paid to State 1,631.12

sales tax May/June Fees paid to State 1,936.86

-SPLIT- 1,352.95

Total Debit 67,202.67

Total Credit 73,011.76

Total Balance 187,829.72

Meeting adjourned. Next meeting September 13, 2018

Submitted by Linda Mines

Deputy-Secretary-Treasurer

Published once at the total approximate cost of $151.83

Published: July 26, 2018

Fall River County Herald

EDGEMONT OFFICE: PO Box 660 Edgemont, SD  57735-0660   |   605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St. Hot Springs, SD 57747 | 605.745.3930
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