PROCEEDINGS: FRC Minutes August 7, 2018

Proceedings

Fall River County Minutes of August 7, 2018

The Fall River Board of County Commissioners met in regular session on August 7, 2018 in the courtroom on the second floor of the Courthouse. Present: Ann Abbott, Joe Falkenburg, Paul Nabholz, Deb Russell and Aaron Eberle, Auditor’s Administrative assistant. Joe Allen was absent.

The Pledge of Allegiance was stated, and the meeting called to order at 9:00 a.m.

The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.

Motion made by Nabholz, seconded by Abbott, to approve the agenda as written.

Motion made by Nabholz, seconded by Russell, to approve the minutes of July 17, 2018.

Motion made by Russell, seconded by Abbott, to approve travel for the Auditor, Register of Deeds and Treasurer to attend the SD Counties Fall Convention, Pierre, SD, September 10 and 11, 2018. 

Motion made by Russell, seconded by Nabholz to approve the Auditor’s account with the County Treasurer as follows:

Auditor’s Account With The County Treasurer To The Honorable Board Of County Commissioners Of Fall River County:

I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 30th day of June, 2018.

Total Amt of Deposit in First Interstate Bank: $193,858.33

Total Amt of Deposit in First National Bank of Lead: $1,000.00

Total Amount of Cash: $2,360.64

Total Amount of Treasurer’s Change Fund: $900.00

Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $18,864.72

Savings: First Interstate Bank: $181,458.88; First National Bank of Lead: $2,017,005.95

Certificates Of Deposit: First Interstate-Hot Springs: $3,651,931.01; Black Hills Federal Credit Union: $250,000.00; Bank of the West: $506,381.99

Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days:

Register of Deeds Change Fund: $500.00

Highway Petty Cash: $20.00

Election Petty Cash: $15.00

Total: $6,824,296.52

Dated This 30th Day of June, 2018.

/s/Sue Ganje, County Auditor of Fall River County

County Monies: $6,543,704.18

Held for other Entities: $78,082.28

Held in Trust: $202,510.06

Total: $6,824,296.52

The Above Balance Reflects County Monies, Monies Held in Trust, and Monies Collected for and to be remitted to Other Entities: Schools, Towns, Townships, Fire, Ambulance And Road Districts, And The State.

Motion made by Nabholz, seconded by Russell, to set a special meeting for August 14, 2018 for budget purposes in preparing the 2019 Provisional Budget. 

Motion made by Russell, seconded by Nabholz, to approve the Quit Claim Deed for the Minnekahta Valley Cemetery, and authorize the chairman to sign the document.

John McBride, Andersen Engineers, met with the board. Motion made by Abbott, seconded by Russell, to approve the following plat:

Fall River County Resolution #2018-15

A plat of Lot 21 of Shep’s Canyon Estates Subdivision, Containing a portion of the W1/2SE1/4 of Section 22, T8S, R5E, BHM, Fall River County, South Dakota. 

WHEREAS, there has been presented to the County Commissioners of Fall River County, South Dakota, the within plat of the above described lands, and it appearing to this Board that the system of streets conforms to the system of streets of existing plats and section lines of the county; adequate provision is made for access to adjacent unplatted lands by public dedication or section line when physically accessible; all provisions of the county subdivision regulations have been complied with; all taxes and special assessments upon the property have been fully paid; and the plat and survey have been lawfully executed; now and therefore,

BE IT RESOLVED that said plat is hereby approved in all respects.

Dated this 7th day of August, 2018.

/s/Joe Falkenburg

Fall River County Board of Commissioners

Attest:

/s/Aaron Eberle, Auditor’s Administrative Assistant

Lyle Jensen, Building Supervisor, met with the board. Motion made by Russell, seconded by Abbott, to approve the quote from Joe’s Sandblasting and Painting, Rapid City, in the amount of $5,200.00.

Motion made by Russell, seconded by Abbott, to approve the quote from Powerphone, in the amount of $1,927.00 for dispatch responses on medical calls.

Jensen requested hire approval. Motion made by Abbott, seconded by Russell, to approve hiring Christopher Webb, full time, at $12.00 per hour, effective August 7, 2018, as per union contract.

Motion made by Russell, seconded by Nabholz, to approve the quote from Spot Wranglers for carpet in the State’s Attorney’s Office in the amount of $4,416.93.

Susie Simkins, Director of Equalization, met with the board. Motion made by Russell, seconded by Abbott, to approve hiring Melisa Hadmandt, permanent part time at 28 hours per week, $11.00 per hour, effective July 24, 2018, as per union contract.

Simkins also discussed with the board about the possibility of hiring summer help. Simkins will return during the special budget meeting to further discuss this and 2019 staffing. 

George Kotti, Hot Springs Mayor, met with the board. The approval of the Hot Springs Airport Annexation was discussed, with Kotti noting that the city has no interest in the surrounding 1.25 mile jurisdiction. Concerns were raised about the jurisdiction issue, along with how binding the annexation would be if a new mayor was elected in the future. It was asked if there would be any other development in the airport area that could affect the feedlot, Kotti noted that airport activities could increase, but he did not anticipate housing, etc. He reassured the board that the City wanted to be good neighbors.

Matt Rankin, Amber Electric and Heat, met with the board. Discussion was held about concerns with the new solar farm in Fall River County and the possibility of an ordinance. Planning and zoning issues were discussed, and Rankin offered his assistance with an ordinance if needed. 

Paul Nabholz, Commissioner, met with the board. Motion made by Nabholz, seconded by Russell, to approve moving the Prairie Hills Transit discussion closer to budget review time at 11:00 a.m.

Nabholz updated the board that he had talked to Game, Fish and Parks about the Chilson Bridge. They are not willing to do an at grade crossing, supporting the bridge as per the commission’s motion. Nabholz then called the Governor’s Office, they supported the SD Game, Fish and Parks. The Governor’s office stated that the feds would pay 80% of the project. Nabholz noted he contacted a federal official on the bridge. They did not agree with building a bridge, but had already committed to 80% of the project cost. 

Joe Allen entered the meeting at 9:46 a.m.

Nabholz received a letter back from the judge about concealed carry. The judge still had concerns about unwanted weapons in the courthouse. Nabholz noted that Ganje would be checking into insurance.

The State’s Attorney item noted on the agenda was resolved so they did not need to meet with the board. 

Randy Seiler, Highway Superintendent, met with the board. Motion made by Nabholz, seconded by Abbott, to approve the August 2018 fuel used or work performed to reimburse the highway department as follows: Weed & Pest for $772.90; Sheriff’s Department for $2,649.95; Building for $49.28; Emergency Management for $85.41; Director of Equalization for $32.09; State’s Attorney for $26.50; GIS for $26.28 and Extension for $41.70.

Motion made by Nabholz, seconded by Russell, to approve the Application for a Road Approach permit for Gulf Exploration, LLC, to construct an approach road connection to the northeast side of Coffee Flats road #8, approximately at 12.3 miles south of US 18 intersection to serve an exploratory oil well business. 

Motion made by Russell, seconded by Abbott, to purchase a 22’ flat bed trailer in the amount of $5,868.00.

Seiler updated the board that the mag water has been done on Shep’s Canyon road and that the roads that had been chip sealed will be painted again. The Highway department has also been mowing again. Seiler will attend the special meeting on August 14.

Motion made by Russell, seconded by Abbott, to approve bills as follows:

General Fund: A & B Welding Supply Co., Welding Supplies/Lease, $72.00; Fidelity Sec. Life Ins Co, Eye Insurance, $88.23; America Family Assurance, American Family Assurance, $624.01; Amick Sound, Inc., Service, $144.21; Arrowwood Resort, Hotel Conference, $102.00; A’viands Llc, Inmate Food/Supply, $9,303.14; A-Z Shredding Inc, Shredding, $54.20; Beesley Law Office, Caaf, $1,672.00; Black Hills Chemical, Supply, $311.57; Black Hills Energy, Utility Power Electric, $4,830.21; Boston Mutual Life Ins Co, Life Insurance, $32.76; Century Business Leasing, Copier Lease & Usage, $1,024.78; Cheyenne Sanitation, Sanitation Collection, $371.73; Christensen, Samantha, Mileage Reimbursement, $693.85; Cmi Software Corp., Annual Software License, $11,542.50; Correct Rx Pharmacy Serv., Inmate Pharmacy, $134.51; Crop Production Services, Supply, $3,283.82; Culligan Soft Water, Rental/Supply, $205.50; Delta Dental Plan Of Sd, Delta Dental, $2,334.95; Eftps, Payroll Taxes Eftps, $30,354.76; Election Systems & Software, Election Supply, $2,249.46; En-Tech Llc, Fumigation, $410.00; Esri Inc, Arcgis Maintenance, $3,900.00; Executive Mgmt Finance, Bit Network Fees, $128.75; Dude Solutions, Gis Support, $229.44; Falkenburg, Joe, Mileage Reimbursement, $174.72; Fall River Clinic, Inmate Medical, $173.60; Farrell,Farrell & Ginsbach, Caaf, $2,241.51; Fall River County Herald, Publication, $595.35; Fr County Treasurer, Wire Transfer Fee/Bank Charges, $66.80; Golden West Technologies, Technology/Server/Ma/Service, $3,223.41; Golden West, Phone Bill/Long Distance, $1,325.37; Simkins, Susie, Travel Reimbursement, $64.00; Heartland Paper Company, Supply, $45.40; Heavy Highway Fringe, Insurance Fees, $555.00; Hills Edge Autor Sales, Repairs, $780.00; City Of Hot Springs, City Water Bill, $483.09; Idemia Identity & Security, Contract Service, $6,237.00; Iowa Laborers District, Health Insurance, $16,051.20; Liuna Laborers Local 620, Union Dues, $225.00; Lakota Country Times, Publication, $112.88; Macnally Law Office, Caaf, $323.40; Manlove Psychiatry Group, Mi, $119.80; Marco, Copier Lease, $155.00 Marketlab Inc, Supply, $227.18; Mastel, Bruce, Database Setup & Monitoring, $35.00; Microfilm Imaging Systems, Scanning Equipment Lease, $185.00; Nationwide Retirement Sol, Nationwide Retirement, $29.42; Nelsons Oil & Gas Inc., Fuel, $567.16; New York Life Insurance, New York Life Insurance, $65.00; Norton’s Sinclair, Auto Repair, $290.00; Norton,Tina, Contract Nurse Inmate, $1,225.00; O’day, Valarie, Court Reporter, $64.60; Child Support Payment Cnt,Child Support, $1,259.00; O’neill, Justin, Caaf, $2,663.13; One Call Does It All, Tree Removal Service, $160.00; Pennington County Jail, Inmate Housing Pennington, $4,320.00; Reserve Account, Postage Pitney Bowes, $742.00; Quill Corporation, Supply, $784.93; Rapid City Journal (The), Advertising/Proceedings, $865.79; Rapid City Regional, Mi, $1,660.91; South Dakota St Treasurer, Sales Tax, $13.18; Sdacc, 3rd Qtr Catastrophic, $2,353.00; Sd Counties, 2018 County Convention, $925.00; Sd Department Of Revenue, Blood Draw, $520.00; Sd Dept Of Rev & Reg., Title/Plates New Vehicle, $21.20; Sd Retirement System, Sdrs Contribution, $15,730.29; Seifert, Mary, Blood Draw, $100.00; Servall, Rug/Uniform Service, $572.51; Skinner, Matthew L. Pc, Caaf, $757.35; Software Services Inc, Data Processing Bosanova, $420.00; Sd Supplement Retirement, Sdrs Supplement Retirement, $950.00; Spot Wranglers, Service, $445.00; State Remittance Center, Auto/Mi State Remitt, $2,117.98; State Supply, Repairs, $201.81; Stephens Law Office, Caaf, $440.00; Stevens, Mikayla, Blood Draws, $225.00; Trugreen Commercial, Lawn Care Service, $39.06; Turner, Caitlin, Travel Reimbursement, $64.00; Electrical Engineering, Supply, $23.02; Union Parish Sheriff, Notice Of Hearing, $50.00; United Way Black Hills, United Way Donation, $15.00; Verizon Wireless, Cell Phone Plan, $780.38; Wegner Auto Sales, New Sheriff Vehicle, $30,428.00; Commissioners, July Salaries, $4,100.00; Auditor’s Office, July Salaries, $13,899.18; Auditor’s Office, Overtime, $33.88; Treasurer’s Office, July Salaries, $11,538.54; Treasurer’s Office, Overtime, $42.82; Maintenance, July Salaries, $7,195.21; State’s Attorney’s Office, July Salaries, $8,333.97; State’s Attorney’s Office, Overtime, $989.21; Assessor’s Office, July Salaries, $14,717.93; Assessor’s Office, Overtime, $9.31; Register Of Deeds Office, July Salaries, $7,924.42; Veteran’s Service Office, July Salaries, $2,992.68; Gis Office, July Salaries, $3,243.47; Sheriff’s Office, July Salaries, $27,316.12; Sheriff’s Office, Overtime, $3,891.79; Jail, July Salaries, $13,465.70; Jail, Overtime, $2,881.39; Corner, July Salaries, $150.00; Nurse’s Office, July Salaries, $3,284.19; Nurse’s Office, Overtime, $56.22; Extension Office, July Salaries, $3,188.11; Extension Office, Overtime, $224.48; Weed And Pest Office, July Salaries, $5,693.76; Total For General Fund: $314,559.19

County Road & Bridge: Advanced Drug Testing, Random Drug Testing, $26.00; Fidelity Sec. Life Ins Co, Eye Insurance, $48.60; American Family Assurance, American Family Assurance, $421.58; B H Electric Coop Inc., Utility Highway Electric, $40.85; Bierschbach Equipment, Highway Supply, $840.00; Big Tex Trailer World, Highway Trailer, $5,868.00; Black Hills Energy, Utility Power Electric, $498.09; Black Hills Power Equip, Highway Supply, $50.39; Brosz Engineering, Inc., Contract Service, $11,337.50; Butler Machinery Co., Supplies/Repairs, $1,007.30; Cheyenne Sanitation, Sanitation Collection, $74.00; City Of Edgemont, City Of Edgemont Water, $80.60; Deere & Company, Equipment, $170,446.43; Delta Dental Plan Of Sd, Delta Dental, $444.95; Eddie’s Truck Sales, Repairs/Parts, $103.62; Eftps, Payroll Taxes Eftps, $7,833.69; Fall River Health Service, Drug Test, $38.00; Forward Distributing, Supplies/Parts, $35.10; Godfrey Brake Service, Supply, $10.56; Golden West Technologies, Technology/Server/Ma, $235.00; Golden West, Phone Bill/Long Distance, $252.85; Heavy Highway Fringe, Insurance Fees, $150.00; Simon, Material, $571.17; Hot Springs Ace Hardware, Supply, $35.79; Hot Springs Automotive, Auto Supply Parts, $1,671.82; City Of Hot Springs, City Water Bill, $25.23; Ricoh Usa Inc, Hwy Dept Copier Lease, $75.00; Iowa Laborers District, Health Insurance, $3,415.00; Liuna Laborers Local 620, Union Dues, $125.00; Nationwide Retirement Sol, Nationwide Retirement, $50.00; Quill Corporation, Supply, $9.56; Rockmount Research, Parts, $341.51; Safety Kleen, Supplies, $124.47; Sd Dept Of Transportation, Road Projects, $9,201.33; Sd Retirement System, Sdrs Contribution, $4,119.64; Seiler, Randy, Cellphone Reimbursement, $75.00; Sioux City Foundry, Supply, $2,621.00; Twilight Inc, First Aid Supply, $414.71; Walk-N-Roll, Parts, $296.38; Z&S Dust Control, Supply, $23,461.62; Highway Department, July Salaries, $33,722.16; Highway Department, Overtime, $607.94; Total For County Road & Bridge Fund: $280,807.44

911 Surcharge Reimbursement: Fidelity Sec. Life Ins Co, Eye Insurance, $12.50; Century Business Leasing, Copier Lease & Usage, $43.50; Cmi Software Corp., Annual Software License, $6,177.50; Credit Collection Bureau, Collections, $302.86; Delta Dental Plan Of Sd, Delta Dental, $337.55; Eftps, Payroll Taxes Eftps, $3,526.00; Golden West Technologies, Technology/Server/Ma, $235.00; Golden West, Phone Bill/Long Distance, $781.55; Heavy Highway Fringe, Insurance Fees, $75.00; Iowa Laborers District, Health Insurance, $2,011.50; Liuna Laborers Local 620, Union Dues, $50.00; Portfolio Recovery Assoc., Garnishment, $73.76; Powerphone Inc, Dispatch Training, $129.00; Century Link, Dispatch Transfer License, $8.94;

 Sd Retirement System, Sdrs Contribution, $1,894.22; Dispatch, July Salaries, $15,049.80; Dispatch, Overtime $735.29; Total For 911 Surcharge Reimbursement: $31,443.97

Emergency Management: Eftps, Payroll Taxes Eftps, $1,371.99; Golden West Technologies, Technology/Server/Ma, $235.00; Golden Wets, Phone Bill/Long Distance, $164.46; Quill Corporation, Supply, $49.07; Sd Retirement System, Sdrs Contribution, $584.37; Verizon Wireless, Cell Phone Plan, $158.46; Fall River Emergency Management, July Salaries, $5,315.97; Total For Emergency Management: $7,879.32

24/7 Sobriety: Eftps, Payroll Taxes Eftps, $137.74; Gen Diagnostics Inc, 24/7 Supplies, $2,076.50; Intoximeters, 24/7 Supplies, $1,250.00; 24/7 Office, July Salaries, $900.25; Total For 24/7 Sobriety Fund: $4,364.49

M & P Relief Fund: Microfilm Imaging Systems, Scanning Equipment Lease, $145.00; Total For M & P Relief Fund: $145.00

Courthouse Building Fund: Christensen Electric, Llc, Service, $33.75; Total For Courthouse Building Fund: $33.75

Total Paid Between 7/18/18 And 8/7/18: $639,233.20

Break was taken at 10:03 a.m. Meeting resumed at 10:07 a.m.

Public comment was heard from Lyle Rudloff and Paul Nabholz.

Joe Falkenburg, Commissioner, spoke of a scam that people were doing with Dish Network. Abbott also spoke of one that she had received from the IRS. Everyone should be aware of such phone calls.

The PILT hearing was held at 10:30 as advertised. Lane Ostenson and Amy Ferley, Edgemont School, and Kevin Coles, Hot Springs School, were present. Discussion was held on how the PILT money should be dispersed. Motion made by Nabholz, seconded by Falkenburg, to apportion the monies according on how taxes are apportioned. With Nabholz and Falkenburg voting yes, all others voting no, motion fails.

Motion made by Allen, seconded by Russell to table any final decisions on PILT until their special meeting on August 14. 2018.

Stacey Martin, GIS, met with the board. Discussion was held on replacement of 911 signs and possible costs for this project. Martin will meet again with the board on August 14.

Frank Maynard, Emergency Management, met with the board. Maynard has begun the grant application process to update the pre-disaster mitigation plan for Fall River County. The current plan expires in 2019. Maynard also discussed controlled burns that are starting in September, and fires and incidents. The board is against controlled burns. Motion made by Abbott, seconded by Russell, to approve putting this on the August 21 agenda, so they can oppose this.

Joe Allen, Commissioner, met with the board. Allen stated that to add 7,600 square feet to the jail, it would cost about $300 per square foot, for a total of $2.28 million. Allen believes that it will come in closer to the $4 million total, which will include an 8 percent architect fee. Allen is looking into the possibility of grants that may provide $30,000 - $50,000 per year. With the new addition, it should house 55 male prisoners and 9 female prisoners. Jim Sword stated that bonds may be available for the project and to let him know if they wish to pursue this. Concerns were raised about possible parking issues with the new jail.

Motion made by Nabholz, seconded by Abbott, to enter executive session as per SDCL 1-25-2 for legal purposes at 11:11 a.m. The meeting reconvened at 11:27 a.m. 

Barb Cline, Prairie Hills Transit, met with the board. Motion made by Nabholz, seconded by Russell, to bring Prairie Hills Transit off the table. Cline presented a recap of drivers, vehicles and other services they provided. Cline also spoke of fees for rides (if the client could pay) and people that use the services. Nabholz had concerns about the amount of money that Prairie Hills Transit had in the bank and the need for the county to provide additional funds. Cline stated that the funds they have now will cover a partial year to keep everything running. Allen doesn’t believe that they should get hung up on numbers, and PHT must do what it needs to make the transit run. Russell believes that good business practices include money in reserve. 

The Board reviewed 2019 budget expenses and made certain changes. Discussion is to be continued at the special budget hearing on August 14, 2018.

Motion made by Russell, seconded by Nabholz, to adjourn at 12:26 p.m.

/s/ Joe Falkenburg

Joe Falkenburg, Chair

Board of Fall River County Commissioners

Attest:

/s/ Aaron Eberle

Aaron Eberle, Auditor’s Admin Assistant

Published once at the total approximate cost of $224.91

Published: Aug. 30, 2018

Fall River County Herald

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