PROCEEDINGS: Edgemont School Board 23-1: September 10, 2018

Proceedings

Edgemont School Board

Edgemont School District 23-1

September 10, 2018

The Edgemont School District 23-1 board of education met in regular session on Monday, September 10, 2018, at 7:00 p.m. in the Edgemont School Library. Chairman Darrow called the meeting to order with members Connie Gerard, Susan Humiston, Shane Miller and Justin Printz present.

Administration present: Amy Ferley, Superintendent, Lane Ostenson, CEO and Diane Stevens, Business Manager were present. 

The Board recited the Pledge of Allegiance.

Motion by Miller seconded by Darrow to approve the agenda with the following corrections:

I. F. Should be: Approval of Minutes – August 13, 2018

V. A. Should be: Final Budget Approval/Tax Levy/Resolution 2018-19

Motion by Printz seconded by Gerard to approve the minutes of the August 13, 2018 meeting.

Motion by Gerard seconded by Miller to go into executive session to discuss personnel at 7:10 p.m.

The board came out of executive session at 8:25 p.m.

The financial reports were reviewed.

Receipts and Cash Balances - August 2018: 

General Fund Receipts: Taxes $14,347.32; Interest $654.55; Admissions $1,972.00; Other Pupil Activity Income $25.00; Refund of Prior Yr. Expenditure $656.00; Misc. Local Revenue $3,459.00; County Apportionment $1,251.63; State Aid $36,220.00; TVA/Fed. In Lieu of Taxes $17,870.79.

Balance 08/01/18 - $579,511.73. Total Receipts $76,456.29; August Claims $70,442.99; GL Adjustment $51,694.12; Balance 08/31/18- $637,219.15

Capital Outlay Receipts: Taxes $5,287.58; Donations $1,710.00.

Balance 08/01/18- $854,506.22. Total Receipts $6,997.58; August Claims $51,644.78; GL Adjustment $3,060.41; Balance 08/31/18 $812,919.43. 

Special Education Receipts: Taxes $2,661.00; State Aid $1,390.00.

Balance 08/01/18- ($13,742.54). Total Receipts $4,051.00; August Claims $4,591.29; GL Adjustment $16,176.68; Balance 08/31/18 $1,893.85

Pension Fund Receipts: Taxes $24.39.

Balance 08/01/18- $181,179.97. Total Receipts $24.39; August Claims $.00; GL Adjustment $723.08; Balance 08/31/18 $181,927.44

Food Service Receipts: Sales to Pupils $2,564.81; Sales to Adults $66.17; A la Carte Sales $1,840.59; Local Donations $500.00; Misc. Revenue $89.52.

Balance 08/01/18-$687.85; Total Receipts $5,061.09; August Claims $0.00; Balance 08/31/18 $5,748.94.

Motion by Printz seconded by Miller to approve payment of claims as presented.

August Claims: General Fund: Elementary, Payroll, 35,353.54; High School, Payroll, 23,938.90; Friday School/ELT, Payroll, 426.19; Title 1, Payroll, 5,207.90; Guidance Office, Payroll, 3,191.49; Library, Payroll, 752.19; Technology, Payroll, 4,617.26; Board of Education, Payroll, 26.09; Principal, Payroll, 6,953.91; Superintendent, Payroll, 6,939.61; Business Office, Payroll, 6,254.07; Maintenance, Payroll, 5,989.13; Fresh Fruit & Vegetable Program, Payroll, 25.24; Boy’s Athletics, Payroll, 408.66; Girls Athletics, Payroll, 405.57; Co-Curricular Transportation, Payroll, 413.85; Co-Curricular, Payroll, 352.08; Amazon, Textbooks, Classroom & Maint. Supplies, 250.47; Anderson’s School Spirit, High School Supplies, 79.98; APPALACHIA IU 08, MCL National Conference, 1,596.00; Associated School Boards of SD, Board of Education Fees, 185.00; Black Hills Energy, Electricity, 3,779.17; Brunson, Katie, Mileage paid to parents, 10.08; Century Business Products, Inc., Copier Maintenance, 194.05; Cheyenne Sanitation, Garbage Removal, 273.00; City of Edgemont, August Water, 384.10; Dakota Ink & Toner, HS & Elem Technology Supplies, 940.74; Fall River County Herald, Help Wanted & School Board Minutes, 67.66; Flinn Scientific, HS Science Supplies, 14.10; Floral Depot and More, High School Supplies, 40.50; Golden West, Telephone, 455.47; Gray Wolf Construction, Building Repair, 250.00; Heyn, Brittany, Mileage paid to parents, 156.24; Hillyard/Sioux Falls, Maintenance Supplies, 57.20; Koller, Teal, Mileage paid to parents, 47.04; KT Connections, Inc., Technology Camera Repair & Purch Serv, 1,473.75; Nyquist, Eva, Mileage paid to parents, 161.28; Ostenson, Lane, Maintenance Supplies, 85.80; Printz, Melody, Mileage Paid to Parents, 80.64; Property/Liability Fund, Property/Liability Insurance, 35,521.00; Quill Corporation, Elem & high School Supplies, 2,575.38; Ranchers Feed & Supply, Inc., Maintenance & Boys Athletic Supplies, 974.91; Rapid Fire Protection Inc., Maintenance Purchased Services, 650.00; Region IV, Supt & Bus Office Dues & Fees, 250.00; Reinhart Food Service, LLC, food for open house & FFVP, 589.14; Reutter, Rebecca, Mileage paid to parents, 25.20; Rhodes, April, Mileage paid to parents, 100.80; Sassman, Angie, Mileage Paid to Parents, 55.44; Schaack, Paula, Mileage paid to parents, 35.28; School Administrators of SD, Supt, CEO & Business Mgr., 1,092.00; School Specialty, Inc, Art & Elementary Supplies, 807.46; SDASBO, Business Office Fees, 75.00; SDHSAA, Athletic Dues & Fees, 155.00; Sheraton, Board of Education Travels, 132.00; Stevens Plumbing, Building Repairs, 1,152.93; Tonkin, Kari, Mileage paid to parents, 100.80; Trugreen Processing Center, Maintenance Purchased Services, 333.12; Trust & Agency Imprest Fund, Elem & HS Supplies, 131.99; Trust & Agency Imprest Fund, Ref HSFB vs Crawford, 200.60; Trust & Agency Imprest Fund, Ref HSFB vs Crawford, 125.00; Trust & Agency Imprest Fund, Ref HSFB vs Crawford, 125.00; Trust & Agency Imprest Fund, Ref HSFB vs Crawford, 125.00; Trust & Agency Imprest Fund, Girls Athletic Purchased Services, 115.00; Trust & Agency Imprest Fund, Girls Athletic Purchased Services, 190.60; Trust & Agency Imprest Fund, Girls Athletic fees, 125.00; Trust & Agency Imprest Fund, Boys Athletic Purchased Services, 200.60; Trust & Agency Imprest Fund, Boys Athletic Purchased Services, 125.00; Trust & Agency Imprest Fund, Boys Athletic Purchased Services, 125.00; Trust & Agency Imprest Fund, Boys Athletic Purchased, 125.00; Trust & Agency Imprest Fund, Boys Athletic Purchased Services, 125.00; Trust & Agency Imprest Fund, Business Office Purchased Services, 9.55; Trust & Agency Imprest Fund, Business Office Purchased Services, 9.35; Universal Athletic Bozeman, Boys and Girls Athletic Supplies, 1,533.40; Victory Steakhouse & Lounge, Elementary & High school Supplies, 375.84; WEX BANK, MCL Conference Fuel, 134.35; Wobbleworks, Inc., High School Supplies, 249.00; Workers Compensation Fund, Workers Compensation, 4,497.46; YESWAY, Fuel for Vehicles, 445.26; Fund Total: 165,556.41

Capital Outlay: 2nd Gear, LLC, Computer Equipment, 11,850.00; Amazon, HS/Elem Equipment, 389.98; AVI Systems, Inc, Elementary Equipment, 17,878.21; Hauff Mid-America Sports, Boys Athletic Equipment, 3,027.50; Lifeline Audio Video Technologies, Boys Athletic & Co-Curricular, 860.00; Universal Athletic Bozeman, Girls Athletic Supplies, 140.53; Universal Athletic Bozeman, Boys Athletic Equipment, 750.87; Fund Total: 34,897.09

Special Education: Special Education Teachers, Payroll, 13,981.62; Special Education Administration, Payroll, 2,899.21; Black Hills Special Services, Dues & Fees, 3,000.00; Custer Regional Hospital, July OT, 312.54; Moby Max,Inc., Online Subscription, 249.00; Trust & Agency Imprest Fund, Sped Purchased Services, 39.00; Trust & Agency Imprest Fund, Sped Purchased Services, 39.00; Workers Compensation Fund, Workers Compensation, 844.87; Fund Total: 21,365.24

Food Service Fund: Food Service, Payroll, 1,937.63; Blue Ribbon Maint. Supplies, Food Service Supplies, 85.38; Dean Foods, Milk/cottage cheese/OJ, 379.21; Reinhart Food Service, LLC, food for lunchroom, 3,044.89; Workers Compensation Fund, Workers Compensation, 95.67; Fund Total: 5,542.78

Checking Account Total: 227,361.52

Mrs. Stevens, Mr. Ostenson and Mrs. Ferley gave their administrative reports.

The was reviewed maintenance report.

The transportation report was reviewed.

Mrs. Humiston gave the Black Hills Special Services report.

Angela Jarding spoke to the Board regarding student transportation from Minnekahta Junction to the Edgemnt School in the mornings.

Motion by Humiston seconded by Gerard to pass the following Resolution:

Resolution No. 2019-1

Adoption of Annual Budget:

Let it be resolved , that the School Board of the Edgemont School District 23-1, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts its proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2018 through June 30, 2019. 

The adopted Annual budget levy requests are as follows:

Tax Dollar Request Tax Levy Request

General Fund: $ Or General Fund AG = Maximum $1.512/per $1,000 of Valuation

OO = Maximum $3.383/per $1,000 of Valuation

OTH = Maximum $7.001/per $1,000 of Valuation

Opt Out: $150,000.00

Special Ed Fund: $ Or Special Ed Fund Maximum $1.567/per $1,000 of Valuation

Capital Outlay: $396,068.00

Gary Darrow, Board President                 

Diane Stevens, Business Manager

General and Special Ed levies may be requested in a dollar amount or a dollar/thousand.

Bond redemption, opt out, and capital outlay MUST be requested as a dollar amount.

Changes to the proposed 2018-2019 budget that have been incorporated into the final budget are as follows:

Revenue Description Budgeted Change Amount Final Budget 

General Fund

10 4900 SRSA Grant   $9,821.00 $ 2,662.00   $ 12,483.00 Notification from G5

10 2562 FFVP Grant   $5,055.00 $10,000.00   $ 1,101.00 Notification from FFVP

Capital Outlay

21 1920 Donations $0.00 $ 1,200.00 $1,200.00  Donation Received

Expenditure Description Budgeted Change Amount Final Budget

General Fund

10 2227 000 250 000 Tech Unemployment $5,000.00 $3,866.00 $8,866.00 Potential Claim

Mrs. Ferley reported that she had been in contact with 2 more contractors about the work outside Home EC/PT/OT rooms. One of the contractors came and looked and declined to submit an estimate and the 2nd will be down sometime this week to evaluate and leave an estimate for the board to consider. The Board decided they would meet in a special session when the second bid is received to determine who will  do the job as to have the repair completed in a timely manner. 

Mr. Ostenson reported he had been in contact with a contractor concerning the installation of the floor in the guest locker room. The Contractor thought he could do the work and will contract Mr. Ostenson with an estimate for the installation.

Motion by Humiston seconded by Printz hire Justin Neville as a bus driver at $9.95/hr.

Motion by Printz seconded by Gerard to accept the resignation of Dennis Tubb, effective immediately.

Motion by Gerard seconded by Miller to hire Thomas Bobek as the Head Custodian at $11.95/hr. contingent on the receipt of an acceptable background check.

Motion by Humiston seconded by Printz to move Perry West to the full time custodial position at $9.38/hr. 

Motion by Gerard seconded by Printz to hire Mark Engle as a part time custodian at $9.15/hr., contingent on the receipt of an acceptable background check.

Motion by Printz seconded by Miller to accept and sign Open Enrollment Applications #OE-2018-19(03), #OE-2018-19(04) and #OE-2018-19(05).

The Board directed President Darrow to sign Public School Exemptions PSE-2018-19(02), PSE-2018-19(03) and PSE-2018-19(04).

Motion by Printz seconded by Miller to surplus a megaphone #741 for garbage and gas stove #717 for sale.

Motion by Humiston seconded by Gerard to enter into executive session to discuss personnel at 9:02 p.m.

The board came out of executive session at 10:09 p.m.

Motion by Printz seconded by Humiston to adjourn the meeting at 10:09 p.m. 

Minutes Approved 

Diane Stevens, Business Manager

Gary Darrow, Chairman

Published once at the total approximate cost of $163.40

Published: Sept. 20, 2018

Fall River County Herald

EDGEMONT OFFICE: PO Box 660 Edgemont, SD  57735-0660   |   605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St. Hot Springs, SD 57747 | 605.745.3930
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