PROCEEDINGS: FRC Commissioners Minutes August 21, 2018

Proceedings

Fall River County Minutes of August 21, 2018

The Fall River Board of County Commissioners met in regular session on August 21, 2018, in the courtroom on the second floor of the Courthouse. Present: Ann Abbott, Joe Falkenburg, Paul Nabholz, Deb Russell and Sue Ganje, Auditor. Joe Allen was absent.

The Pledge of Allegiance was stated, and the meeting called to order at 9:00 a.m.

The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.

Motion made by Nabholz, seconded by Russell, to approve the agenda as written.

Motion made by Nabholz, seconded by Russell, to approve the minutes of August 7, 2018.

Motion made by Nabholz, seconded, by Abbott, to approve the auditor’s account with the treasurer as follows:

Auditor’s account with the County Treasurer to the Honorable Board of County Commissioners of Fall River County:

I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 31st day of July, 2018.

Total Amt of Deposit in First Interstate Bank: $110,928.38; Total Amt of Deposit in First National Bank of Lead: $970.00; Total Amount of Cash: $3,342.20; Total Amount of Treasurer’s Change Fund: $900.00; Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $94,555.92

Savings: First Interstate Bank: $802.487.04; First National Bank of Lead: $1,018,543.11

Certificates of Deposit: First Interstate-Hot Springs: $3,653,492.10; Black Hills Federal Credit Union: $250,000.00; Bank of the West $506,381.99; Schwab Treasury $1,000,000.00

Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days: Register of Deeds Change Fund: $500.00; Highway Petty Cash: $20.00; Election Petty Cash: $15.00; Total: $7,442,135.74

Dated This 31st Day of July, 2018.

/s/Sue Ganje, County Auditor of Fall River County

County Monies: $7,107,610.81

Held for other Entities: $147,293.29

Held in Trust: $187,231.64

Total: $7,442,135.74

Nabholz noted unusual changes in balance totals between May, June, and July reports.

Motion made by Russell, seconded by Abbott to approve travel for Randy Seiler, Hwy Superintendent, to attend the SD Counties Fall Convention in Pierre, September 10-11, 2018. 

Susie Simkins, Director of Equalization, met with the board. Simkins advised that the Agriculture Task Force Meeting will be in Pierre on September 10, 2018 on the new Ag tables.

Motion made by Nabholz, seconded by Russell, to approve travel for Simkins to attend the Vanguard Land Workshop Training, September 12 – 13, 2018, in Pierre.

Motion made by Nabholz, seconded by Abbott, to approve the purchase of a new tablet for the Director of Equalization’s Office, with an approximate cost of $1,200.00.

Simkins appeared for hire approval, but that individual has taken a different job. Motion made by Abbott, seconded by Russell, to approve the request to still hire a part time field worker for the fall of 2018. With Nabholz voting no, all others voting yes, motion carries.

Simkins presented a request for abatement from Chris Wilcox, due to an increased value on a certain parcel. Motion made by Nabholz, seconded by Russell, to take no action on the Chris Wilcox abatement request, as no appeal was filed, as per the Director of Equalization’s recommendation. 

Sue Ganje, Auditor, met with the board. Motion made by Nabholz, seconded by Russell, to approve the operating transfer from the Alabaugh grant fund to the general fund, in the amount of $21,843.25.

Motion made by Russell, seconded by Abbott, to make no change to how the 2018 Bankhead Jones funds were distributed, and to include Bankhead Jones apportionment with the PILT apportionment hearings in the future, as the county has discretion on both revenues. 

Nina Steinmetz, Weed and Pest Supervisor, met with the board. Motion made by Abbott, seconded by Russell, to approve allowing the use for $6,000.00 in the current weed budget for a 50/50 herbicide reimbursement to land owners to control their noxious weeds. 

Joe Allen entered the meeting at 9:29 a.m.

Frank Maynard, Emergency Management, met with the board. Maynard presented a copy of the final 2018 funding for the SLA, which has been approved for $51,325.04. Maynard spoke of prescribed burns in the county on state and federal lands. The county will now be notified when there are plans for those burns. Maynard also updated the board on the local emergency operating plan and the pre-disaster plan. Maynard spoke of the credentialing system and how he will need to seek hire approval at the next meeting for help with this. Maynard also updated the board on fires and incidents.

Bob Evans, Sheriff, met with the board. Motion made by Allen, seconded by Nabholz, to allow sheriff to hire and start employees when needed, with official approval at the following meeting.

Motion made by Russell, seconded by Abbott, to approve hiring Ronald Covert, jailer, at $12.50 per hour, effective August 13, 2018, as per union contract and approve hiring Angie Long, 24/7, at $13.00 per hour, effective August 11, 2018.

Joe Falkenburg, Commissioner, met with the board. Also present, Sheriff Evans and Deputy State’s Attorney Ahrendt. Discussion was held on the lengthy periods of time that the railroad has been blocking a crossing in Edgemont, possible ordinance, and SD codified laws pertaining to railroads. A follow-up discussion will be held at the next meeting.

Suzanne Starr, State Court Administration, Director of Policy and Resources, met with the board to speak of the Rural Attorney Recruitment Program. This program gives incentive to attorneys to move to rural areas for at least 5 years, with $12,500 bonus each year. The funds would come from the UJS, state bar and the county. Starr will bring a proposal to a future meeting so the board has more information.

Randy Seiler, Highway Superintendent, met with the board. Fuel quotes were presented as follows:

8-8-18 - 8000 Gal of #2 Dyed Diesel: Nelson’s Oil and Gas: $2.62/gallon; MG Oil: No bid; PJ’S Hi-D-Way: No Bid

Motion made by Nabholz, seconded by Abbott, to accept the low and only fuel bid Nelson’s Oil and Gas for 8,000 gallons of #2 dyed diesel at $2.62 per gallon, for a total of $20,960.00.

Motion made by Russell, seconded by Nabholz, to approve the electric line easement for Fall River Water Users District, under and across Fall River County Road 385E, adjacent to the NE Quarter of Section 4 in Township 12S, Range 8E, and the SW Quarter of Section 33 in Township 11S, Range 8E for the Black Hills Meridian, Fall River County South Dakota and the electric line to run form the NE Quarter of Section 4 in Township 12S, Range 8E, to the SW Quarter of Section 33 in Township 11S, Range 8E, of the Black Hills Meridian, Fall River County, South Dakota.

Seiler updated the board that they have been mowing; one of the older mowers has broken down, but they are repairing it. Seiler also stated that he will be bringing the 404 permit to the next meeting for the Dewey Bridge. Seiler will be having a telephone conference with Doug Kinniburgh and Brosz Engineering about the Chilson Bridge and a possible new agreement on the Igloo project.

Motion made by Russell, seconded by Allen, to approve the bills as follows:

General Fund: A & B Welding Supply Co., Welding Supplies/Lease, $122.81; A’viands Llc, Inmate Food/Supply, $8,634.10;  Cardmember Service, Cardmember Services, $4,415.79; Century Business Leasing, Copier Lease & Usage, $938.65; Cheyenne Sanitation, Sanitation Collection, $371.73; Christensen Electric, Llc, Repairs, $64.35; Correct Rx Pharmacy Serv., Inmate Pharmacy, $156.58; Culligan Soft Water, Rental/Supply, $223.50; Executive Mgmt Finance, Bit Network Fees, $128.75; Dude Solutions, Gis Support, $229.44; Farrell,Farrell & Ginsbach, Caaf, $2,274.73; Goff, Garland Lee, Mi, $375.00; Golden West Technologies, Technology/Server/Ma, $3,070.94; Golden West, Phone Bill/Long Distance, $1,212.02; Grey &Eisenbraun Prof. Llc, Caaf, $6,006.60; H&S Uniforms & Equip Llc, Supply, $265.00; Harmelink Fox Ravnsborg, Mi, $188.48; Hot Springs Ace Hardware, Supply, $671.69; City Of Hot Springs, City Water Bill, $520.21; Johnson, Kimberly K, Court Reporter, $98.80; Katterhagen, Mark, Mileage, $15.00; Lewno, Lucy, Mileage, $164.97; Lockwood, Darcy, Mileage, $15.00; Mastel, Bruce, Datbase Setup & Monitoring, $35.00; Microfilm Imaging Systems, Scanning Equipment & Lease, $185.00; O’Neill, Justin, Caaf, $2,772.15; Penn Co Sts Attny Office, Mi, $215.00; Pennington County Jail, Inmate Housing Pennington, $5,408.85; Reserve Account, Postage Pitney Bowes, $684.50; Powell, Debra J, Blood Draw, $75.00; Quill Corportation, Supplies, $434.92; Sandford Health, Inmate Medical, $873.00; Sd Network Against Family, Membership, $200.00; Servall, Rugs/Mats/Uniforms, $396.23; Software Services Inc, Data Processing Bosanova, $500.00; State Remittance Center, Auto/Mi State Remittance, $790.01; Stevens, Mikayla, Blood Draw, $300.00; Steven’s Plumbing, Plumbing/Service, $780.98; Western Sd Juv Serv Ctr, Juvenile Services, $7,685.00; Woody’s Workshop, Vehicle Maintenance, $142.25; Yankton Co. Sheriff, Civil Processing, $100.00; Total For General Fund: $51,742.03

County Road & Bridge: B H Electric Coop Inc., Utility Highway Electric, $35.00; Cardmember Service, Cardmember Services, $73.95; Cheyenne Sanitation, Sanitation Collection, $74.00; City Of Edgemont, City Of Edgemont Water, $81.60; Golden West Technologies, Technology/Server/Ma, $235.00; Golden West, Phone Bill/Long Distance, $248.96; City Of Hot Springs, City Water Bill, $27.38;Total For County Road And Bridge: $775.89

911 Surcharge Reimbursement: Century Business Leasing, Copier Lease & Usage, $43.50; Golden West Technologies, Technology/Server/Ma, $235.00; Golden West, Phone Bill/Long Distance, $770.88; Century Link, 911 Incoming Dispatch, $618.19; Zuercher Technologies Llc, Pre-Paid Maintenance, $1,950.00; Total For 911 Surcharge Reimbursment: $3,617.57

Emergency Management: Cardmember Service, Cardmember Services, $150.17; Golden West Technologies, Technology/Server/Ma, $235.00; Golden West, Phone Bill/Long Distance, $298.83; Reserve Account, Postage Pitney Bowes, $1.50; Pudwill, Norman, L.E.P.C, $60.00; Total For Emergency Management: $745.50

L.E.P.C Grant: Bastian, Tracy, Pilot, $100.00; Total For L.E.P.C. Grant: $100.00

24/7 Sobriety Fund: Quill Corporation, Supplies, $101.98; Total For 24/7 Sobriety Fund: $101.98

M&P Relief: Microfilm Imaging Systems, Scanning Equipment & Lease, $145.00; Total For M&P Relief: $145.00

Total Paid Between 8/15/18 And 8/21/18: $55,460.40

Break was taken at 10:23 a.m. Meeting resumed at 10:27 a.m.

Public comment was heard from Sheriff Evans, Frank Maynard and Commissioner Falkenburg. Updates were given on things that occurred during the recent Vineyard Fire and compliments were heard about the help that was provided. Discussion was also given on concerns with oil wells and water wells.

Donna Behrens, Coroner, met with the board. Motion made by Nabholz, seconded by Russell to approve travel for Behrens to annual coroner training in Sioux Falls, October 1 and October 2, 2018, for $30 registration and other expenses.

Motion made by Nabholz, seconded by Russell, to enter into executive session as per SDCL 1-25-2 for personnel and legal purposes at 10:40 a.m.

Meeting reconvened at 11:04 a.m.

Amy McBeth, BNSF, will be working on the issue early discussed.

The board reviewed a letter of complaint. They referred it to the State’s Attorney’s office. 

Motion made by Russell, seconded by Nabholz, to adjourn at 11:10 a.m.

/s/ Joe Falkenburg

Joe Falkenburg, Chair

Board of Fall River County Commissioners

Attest:

/s/ Sue Ganje

Sue Ganje, Fall River County Auditor

Published once at the total approximate cost of $136.08

Published: Sept. 27, 2018

Fall River County Herald

EDGEMONT OFFICE: PO Box 660 Edgemont, SD  57735-0660   |   605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St. Hot Springs, SD 57747 | 605.745.3930
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