Fall River County Minutes of March 20, 2018
The Fall River Board of County Commissioners met in regular session on March 20, 2018 in the courtroom on the second floor of the Courthouse. Present: Ann Abbott, Joe Allen, Joe Falkenburg, Paul Nabholz, Deb Russell and Sue Ganje, Auditor.
The Pledge of Allegiance was stated and the meeting called to order at 9:00 a.m.
The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.
Motion made by Nabholz, seconded by Russell, to approve the agenda as written.
No applicant for county assistance met with the board.
Motion made by Russell, seconded by Allen, to approve the February 27, 2018 minutes.
Motion made by Russell, seconded by Abbott, to approve the February 28, 2018 Auditor’s Account with the Treasurer as follows:
Auditor’s account with the County Treasurer: To the Honorable Board of County Commissioners of Fall River County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 28th day of February, 2018.
Total Amt of Deposit in First Interstate Bank: $121,155.71; Total Amt of Deposit in First National Bank of Lead: $1,000.00; Total Amount of Cash: $3,481.45; Total Amount of Treasurer’s Change Fund: $900.00; Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $27,285.28
Savings: First Interstate Bank: $213,791.55; First National Bank of Lead: $2,008,758.71
Certificates of Deposit: First Interstate-Hot Springs: $3,650,237.92; Black Hills Federal Credit Union: $250,000.00; Bank of the West: $506,381.99
Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days: Register of Deeds Change Fund: $500.00; Highway Petty Cash: $20.00; Election Petty Cash: $15.00
Dated this 28th Day of February, 2018
/s/Sue Ganje, County Auditor of Fall River County
County Monies: $6,404,894.40; Held for other Entities: $211,636.41; Held in Trust: $166,996.80
The above balance reflects County Monies, Monies Held in Trust, and Monies Collected for and to be remitted to Other Entities: Schools, Towns, Townships, Fire and Ambulance Districts, and State.
Motion made by Nabholz, seconded by Russell, to approve the pay increase for Drew Lamoureux (certified deputy) from $14.50 to $16.50, effective March 5, 2018, as per union contract.
Sue Ganje, Auditor, presented the PT 72, Auditor’s Collected and Uncollected Tax Report to the board for taxes payable in 2017. County funds ran from 97 percent to 100 percent collected, and the report also showed collection percentages for Schools, Municipalities, Townships and Other entities (Fire, Ambulance, Road Districts) and special assessments in the county.
Motion made by Russell, seconded by Nabholz, to table discussion on the annual report until later in the meeting.
Nina Steinmetz, Weed Supervisor, met with the board. Motion made by Russell, seconded by Abbott, to add the GIS position to policy No. 2.8 and No. 11.2 in the employee handbook.
Motion made by Russell, seconded by Abbott, to approve the second edition of the employee handbook for 2018. Short discussion was held on courthouse closure for inclement weather.
Susie Simkins, Director of Equalization met with the board. Motion made by Allen, seconded by Abbott, to approve travel to the 2018 SDAAO 70th Annual Conference in Rapid City from May 22 through May 25, 2018 for Simkins and Mardo Harrington.
Motion made by Allen, seconded by Russell to approve Caitlin Turner as an office Deputy in the Director of Equalization’s office, increasing her pay by $.35 per hour.
Paul Nabholz, Commissioner, spoke with the board. Discussion was held on differences between Prairie Hills Transit costs and the offer of 8 gallons of gas through the Ministerial Association for out of town medical trips. Russell noted that for individuals over 60 the PHT fees are suggested not requested. Nabholz will take more information back to the church.
Meetings and training he attended were noted as follows: Hot Springs School funding and the current need to decrease the budget was discussed at a meeting he attended at the American Legion, with the 5-year tax incentive plan for commercial construction targeted as a part of the reason in their funding, tax information was given. He spoke of the BH Association meeting where the law on Riparian Buffers were discussed, and how it needed to be more lucrative. A Custer County Commissioner warned of promoting Road Districts and how that affected secondary road taxes.
Nabholz also attended the SD Association of County Commission workshop; classes attended included Privacy Rights, ID Theft and scams, put on by the Attorney General, Ganje to follow-up on training for the Treas and Auditor staff, and any other offices this would benefit. Doug Kinniburgh, DOT, spoke about funding for road to industrial parks, competency exam grant programs, taking the Hot Springs golf course lots off of the rural service district next year, rules on vacating highways, running a meeting and the simulated poverty workshop.
Falkenburg asked Nabholz to bring back information on classes for concealed carry.
Andrea Powers, SHEDCO, met to invite board members to a Rushmore Region Economic Development Alliance conference for economic and future development that will be in Hot Springs on April 4, 2018.
Joe Allen, Commissioner, met with the board to discuss the continuation of jail plans. Allen will bring a request to the next meeting for approval to have Andersen Engineers put the plan on the CAD system, with an estimate of $250.00 to $500.00.
Lyle Jensen, Building Supervisor, met with the board and presented propane quotes as follows:
3-13-18 - Propane: Dakota Propane: $.969/gallon; Bill Tanner Fuel (PJ’s): $1.06/gallon; Nelson’s Oil & Gas: $1.05/gallon
Motion made by Abbott, seconded by Nabholz, to approve the lowest bid from Dakota Propane for $.969 per gallon for 9600 gallons for a total of $9,302.40.
Adele Harty, Peggy Schlechter and Brad Keizer met with the board to provide information on programs that SDSU Extension offers locally and across the state with a very good discussion among the board and audience. They asked that people let them know what programs they may be interested in.
A brief discussion was held on the Flight for Life Agreement. Motion made by Nabholz, seconded by Russell, to table the agreement at this time.
Break was taken at 10:21 a.m. Meeting resumed at 10:26 a.m.
Falkenburg introduced Kris Jacobsen, Deputy Director of the South Dakota Counties (County Commissioners and County Official’s Associations).
Randy Seiler, Highway Superintendent, met with the board. Motion made by Russell, seconded by Allen, to approve two 10’ x 40’ sign applications for Floyd Simunek, one sign approximately 300 feet and one approximately 700 feet north of Heartland Feeds.
Seiler presented fuel quotes as follows: 3-8-18 - 8000 Gal of #1/#2 Diesel blend; 3-19-18 - 8000 Gal of E-10: M.G. Oil Company: No Bid, $2.0124/gallon; Nelson’s Oil and Gas: $2.33/gallon, $2.025/gallon; PJ’S Hi-D-Way: No Bid, No bid
Motion made by Allen, seconded by Abbott, to approve the low bid for 8000 gallons of gas from Todd M.G. Oil Company at $2.0124 per gallon for a total of $16,099.20 and 8000 gallons of #1/#2 diesel blend from Nelson’s Oil and Gas at $2.33 per gallon, for a total of $18,640.00.
Motion made by Russell, seconded by Allen to approve the Contract for Construction of a Small Project between Fall River County and Bituminous Paving, Inc for the asphalt surface treatment bid. With Nabholz voting no, all others voting yes, motion carries.
Motion made by Allen, seconded by Abbott to approve travel for Seiler to the LTAP Conference and Asphalt Conference in Pierre on April 4 and April 5, 2018. With Nabholz voting no, all other voting yes, motion carries.
Seiler presented an e-mail that Laurie Schultz, DOT, sent to him, noting that the Mickelson Trail has belonged to the SD Game Fish and Parks since 1989. A Quit Claim Deed was attached confirming the e-mail. Bruce Murdock presented a document that spoke of the 1875 Right of Way Act. This document stated that the Railroad still had rights.
Public comment was heard from Susan Henderson. Discussion was held on the Dow Jones being down, expressed concerns about money that is in the First National Bank in Lead and expressed concerns about the money in Lead being properly insured.
Tracy Bastian, City of Hot Springs Public Works Engineer and Utilities Director, met with the board to discuss the need to make upgrades to the sanitary sewer system and install a new main along the flood channel. Motion made by Allen, seconded by Nabholz, to approve an Easement in the flood channel for infrastructure improvements, affecting Lot 23 and Lot 24 of Block 13, Catholicon Addition to the City of Hot Springs, and authorizes the Chairman’s signature on the easement plat.
Casey Neugebauer discussed the bad condition of Buffalo Gap Road.
Motion made by Russell, seconded by Allen, to approve the agreement between Fall River County and Air Methods Advantage Membership for the Flight for Life membership, and authorize the chairman to sign. With Nabholz voting no, all others voting yes, motion carries.
Ganje discussed the annual report with the board.
Motion made by Nabholz, seconded by Russell, to approve bills, with the exception of the Brosz Engineering bill, as follows:
General Fund: Audra Hill Consulting,Inc, Mi Qmhp Evaluation, $298.56; A-Z Shredding Inc, Shredding, $15.01; Black Hills Energy, County Assistance, $69.66; Brophy, Tiffany, Travel Reimbursment, $32.00; Cardmember Service, Cardmember Services, $1,937.18; Carol Butzman Consulting, Mi Qmhp Evaluation, $75.00; Century Business Leasing, Copier Lease & Meter, $937.80; Chadron Motor Company, Vehicle Maintenace, $1,942.50; Cheyenne Sanitation, Sanitation Collection, $371.73; City/Co Alcohol & Drug, Detox, $3,224.5; Crop Production Services, Supply, $1,998.2; Culligan Soft Water, Rental/Supply, $223.50; City Of Edgemont, County Assistance, $102.10; Demersseman Jensen, Caaf, $263.20; Eberle, Aaron, Travel Reimbursment, $32.00; Empower Coalition Of The, 2018 Budgeted Allotment, $2,500.00; En-Tech Llc, Fumigation, $110.00; Executive Mgmt Finance, Bit Network Fees, $128.75; Dude Solutions, Gis Support, $229.44; Fall River Clinic, Inmate Medical, $233.80; Farrell,Farrell & Ginsbach, Caaf, $1,527.53; 4-H Members Assembly, Open House Supplies, $67.72; Geib, Elston, Frost Pa, Autopsy, $1,978.00; Golden West Technologies, Technology/Server/Ma/Prepaid Support, $4,886.00; Golden West, Phone Bill/Long Distance, $1,406.88; Hillyard/Sioux Falls, Supply, $531.41; Hot Springs Ace Hardware, Supply, $95.84; Hot Springs Area Chamber, Educational Booth, $50.00; Hot Springs Automotive, Supplies, $23.37; City Of Hot Springs, City Water Bill, $299.62; Lakota Country Times, Publication, $30.80; Lacroix, Heather, Mental Illness, $226.33; Lincoln County Treasurer, Mental Illness, $232.95; Lynns Dakotamart, Open House Deli Tray, $43.99; Martin, Stacey, Travel/Airline, $519.00; Marty’s Auto Body, Vehicle Repair, $422.28; Mastel, Bruce, Database Setup & Mon, $35.00; Microfilm Imaging Systems, Scanning Equip Lease, $185.00; Nelsons Oil & Gas Inc., Fuel, $727.20; Norton’s Sinclai, Repair And Maintenance, $595.77; Norton, Tina, Blood Draw, $375.00; O’Neill, Justin, Caaf, $928.06; Pennington County Jail, Inmate Housing Pennington, $2,960.00; Purchase Power, Postage Doe Mailing, $2,020.99; Reserve Account, Postage Pitney Bowes, $828.00; Quill Corporation, Supplies, $518.18; Rapid City Regionak, Morgue Fee, $443.00; Sdaao, Sdaao 2018 Conferenc, $350.00; Secretary Of State, Voter List, $15.00; Servall, Rugs/Mats/Uniforms, $344.17; Shopko Stores Operating, Inmate Pharmacy/Supply, $74.44; Software Services Inc, Data Processing, $1,440.00; Spitzer, Kristi, Reimbursment, $20.59; State Remittance Center, Auto/Mi State Remitt, $1,026.77; Stevens, Mikayla, Blood Draw, $150.00; Twilight Inc, First Aid Supply, $108.01; Verizon Wireless, Verizon Wireless, $807.79; Total For General Fund: $41,019.62
County Road & Bridge: Cardmember Service, Cardmember Services, $95.84; Cheyenne Sanitation, Sanitation Collection, $74.00; City Of Edgemont, City Of Edgemont Water, $80.60; Data Management Inc, Wifi Adaptor To Time, $149.29; DeBoer Ag Service, Electrical Reimburse, $64.47; Golden West Technologies, Technology/Server/Ma, $202.84; Golden West, Phone Bill/Long Distance, $260.86; City Of Hot Springs, City Water Bill, $19.58; Total For County Road & Bridge: $947.48
911 Surcharge Reimbursment: Golden West Technologies, Technology/Server/Ma/Prepaid Support, $734.00; Golden West, Phone Bill/Long Distance, $759.49; Century Link, Dispatch Transfer License/911 Dispatch Incoming, $609.75; Total For 911 Surcharge Reimbursment: $2,103.24
Emergency Management: Cardmember Service, Cardmember Services, $327.82; D & W Crane & Rigging Inc, Services, $971.70; Golden West Technologies, Technology/Server/Ma/Prepaid Support, $365.00; Golden West, Phone Bill/Long Distance, $122.79; Hot Springs Automotive, Supplies, $61.02; Shopko Stores Operating, Inmate Pharmacy/Supply, $419.98; Verizon Wireless, Verizon Wireless, $158.76; Total For Emergency Management: $2,427.07
Courthouse Building Fund: Christensen Electric, LLC, Contract Service, $375.48; Total For Courthouse Building Fund: $375.48
Total Paid Between 3/7/18 And 3/20/18: $46,872.90
Motion made by Abbott, seconded by Nabholz to enter executive session as per SDCL 1-25-2 for legal purposes at 11:07 a.m. with Deputy States Attorney, Brian Ahrendt. Meeting resumed at 11:27 a.m.
Motion made by Allen, seconded by Nabholz, to adjourn the meeting at 11:28 a.m.
Joe Falkenburg, Chair
Board of Fall River County Commissioners
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $$160.65
Published: April 26, 2018